Patient preparation documents are sent to patients after their information gathering appointment and before their PCSP conversation appointment. The purpose of this part of the process is to:
- Give permission to the patient to raise their concerns or questions
- Share routine results and information with the patient
| Guidance notes | ||
| 1. | Patient preparation documents | Overview of patient preparation documents, please read first before choosing the documents your practice will adopt. |
Patient preparation documents
Below are all of the patient preparation documents that Year of Care have developed for single and multiple long-term conditions. Please use the guidance chart to help you decide which document you need based on the people you are inviting to personalised care and support planning.
-
Colour letters for sharing electronically (mobile device friendly)
-
Black and white letters
-
Easy read documents for people with learning disabilities (all colour)
The font in this version of letters is larger and the notes sections reduced so they are easier to read on electronic devices.
Please send as a PDF file to retain the formatting and to protect patient information. They can also be printed in colour or black and white ink.
| Documents for preventative health - one or more of RA, gout, NDH, mental health, hypertension, health checks (and no other LTCs) | Looking after your future health (prevention) |
|---|---|
| Documents for use where people have a single LTC | Preparation prompt diabetes frail or not frail |
| Documents for use where people have multiple LTCs | Preparation prompt COPD + diabetes (with or without CVD*) frail or not frail Preparation prompt COPD CVD* frail or not frail |
*CVD includes CHD/PAD/CKD/TIA/Stroke/AF
The documents with SNOMED codes embedded below are suitable for use in EMIS Web - please ensure your practice reviews this against local coding to check that the correct results pull through into the letters before sharing.
| Documents where there is no information gathering appointment needed | My medicines Preparing for PCSP prompt* Asthma preparation prompt COPD preparation prompt |
|---|---|
| Documents for preventative health - one or more of RA, gout, NDH, mental health, hypertension, health checks (and no other LTCs) | Looking after your future health (prevention) |
| Documents for use where people have a single LTC | Preparation prompt diabetes frail or not frail Preparation prompt asthma frail or not frail Preparation prompt COPD frail or not frail Preparation prompt vascular** frail or not frail |
| Documents for use where people have multiple LTCs | Preparation prompt diabetes asthma frail or not frail Preparation prompt diabetes COPD frail or not frail Preparation prompt asthma vascular** frail or not frail Preparation prompt COPD vascular** frail or not frail |
*e.g cancer, epilepsy, osteoarthritis, osteoporosis
**vascular includes CHD/PAD/CKD/TIA/Stroke/AF
The Easy Read resources are not suitable for embedding into GP Practice IT systems due to the colour images which make the file sizes very large. Practices should instead populate the resources with patient information manually and double check for accuracy before sharing.
| Documents where there is no information gathering appointment needed | Invitation letter Leaflet – how can PCSP help me? Preparing for PCSP prompt Your PCSP care plan |
|---|---|
| Documents for preventative health | Looking after your future health (prevention) |
| Documents for use where people have a single LTC | Preparation prompt - asthma
Preparation prompt - diabetes Preparation prompt - heart |
Please contact enquiries@yearofcare.co.uk for access to alternative colour letters that are more suited to printing – they have more detail and larger spaces for people to make notes.